Leaving Stanford

When the time comes to leave Stanford, there are several Globus-related steps you should take, either to make sure your Globus account is terminated cleanly, or to keep Globus working as you transition to another institution.

120 Days To Go

Although you don't have to do it immediately, for faculty and graduating students, you should complete this process within 120 days of graduation. For staff, you should complete this process before your last day.

What you choose to do mainly depends on where you are going: If you are moving to another educational institution or Lab, they may be using Globus, and so you should keep your Globus account. If you are going to the private sector, you probably won’t be using Globus anymore, and so you should close your account.

Keep your Globus Account

To keep your Globus account, you should first link a non-Stanford identity to your Globus account, and then you should make it your primary identity by demoting your existing primary identity (which is probably your Stanford identity).

Read about linking an additional identityRead about demoting an identity

If you have a Google account which uses your personal email address, then you can use this as a Globus identity. If you do not have a Google account linked to your personal email address, then you can create a Globus ID. Normally reserved for entities wishing to create Globus Connect Server endpoints, the Globus ID is also used by humans who do not have an institution logon that Globus recognizes, and who also do not have a Google account.

ORCID or United ID?

If you do not have a Google account, but you do have an ORCID or United ID (and that ID is linked to your personal email address), then you can link it (instead of creating a Globus ID).

Once you are settled in at your new institution, add that institution’s login as another linked identity. You may also choose to repeat the demotion process, making it your new primary identity.

Demotions and your Stanford Identity

If you execute the demotion process after you have left Stanford, and your SUNetID has been deactivated, you will not be able to re-add your Stanford identity.

Close your Globus Account

If you have decided to close your Globus account, you will need to complete running transfers, clean up endpoints, and then notify Globus to delete your Globus account.

Step 1: Check Transfers

First, you should check on the endpoints you administer. Log in to Globus, and you will be taken to the transfer page.

Globus 'Transfer' page

In the left-side menu is the Activity option. If any transfers are in progress, a number will appear on top of the icon. You should only continue when there are no transfers in progress.

Step 2: Uninstall Globus Connect

If you have Globus Connect Personal installed on any computers, uninstall the software now.

If you administer any Globus Connect Server instances, and you are planning on deleting those as well, uninstall the globus-connect-server package from the server.

Transfer Globus ID Passwords

If you own any Globus IDs that are associated with entities (for example, your workgroup or department), and if those are going to be kept active after your departure, then take this opportunity to transfer the Globus ID password to someone else.

Step 3: Clean Up Endpoints

You will now need to either delete any endpoints that you administer, or transfer them to someone else.

Click on the Endpoints option (also located in the left-side menu). You should be taken to the list of recently-used endpoints.

Globus 'Endpoints' page, showing recently-used endpoints

Recently-used endpoints

At the top of the list, is the link Administered by me. Click on the link to see endpoints which you administer.

Globus 'Endpoints' page, showing endpoints you administer

Endpoints you administer

For each endpoint, you need to decide if you want to delete it, or if you want to transfer it to someone else.

Globus Connect Personal

Globus Connect Peronsal endpoints, and shared endpoints created from Globus Connect Personal endpoints, may only be deleted.

Step 3a: Delete Endpoint

Delete shared endpoints first

If you have any shared endpoints, delete them first, before you delete the related Globus Connect Personal or Globus Connect Server endpoints.

To delete an endpoint, click on the endpoint’s name. You will be taken to the endpoint’s overview page.

A Globus endpoint's 'Overview' page, showing endpoint details

Endpoint overview

Next, click on the Delete Endpoint button, located on the right side of the page. A warning will appear.

The confirmation window that appears when you try to delete an endpoint.

Endpoint deletion confirmation

If you are sure about deleting the endpoint, click on the Delete endpoint button, and the endpoint will be deleted.

You will need to repeat this step (either deletion, or transfer) for each endpoint you administer.

Step 3b: Transfer Endpoint

To transfer an endpoint to someone else, click on the endpoint’s name. You will be taken to the endpoint’s overview page.

A Globus endpoint's 'Overview' page, showing endpoint details

Endpoint overview

Next, click on the Roles tab, to see who currently administers the endpoint.

A list of an endpoint's roles.  That is, people who have some control over the endpoint.

Endpoint roles

If you are the only administrator, add somoene else in your group as an administrator.

Once you have added a new administrator, go back to the Overview tab. If you are listed as the endpoint owner, click Edit Attributes and change the owner to someone else.

You will need to repeat this step (either deletion, or transfer) for each endpoint you administer.

Step 4: Notify Globus

Follow the steps in the Globus Security FAQ to complete the account deletion.